Projects, Processes & Systems Essay Example | Topics and Well Written Essays - 2000 words

Projects, Processes & Systems - Essay Example It also deals with motivating and managing all the people involved. The ultimate aim of project management is to complete the assigned project within the agreed time, cost and performance (KNUTSON, Joan and Bitz, Ira, 1991). The key players of a project include the client, the users, the project control groups, the project manager(s) and the stake holders (HEALY, Patrick L., 1997). The client is the person who pays for the project from the beginning till its end. It is the client for whom the project is being conducted. The users are those which will the run the project after the completion. For example, after the completion of a new product facility, those who will be running it, will be its users. These users are required to be considered during the project and some of them should be represented during the project so that they can contribute their skills. The project control group is a committee which usually has a number of representatives from various sections. The contractor is one who conducts the project management task for the client. There stakeholders are all the persons who are affected by the project. The Project Manager is the person who manages the whole project. His ultimate duty is to successfully complete the project as per the requirement of the customer. ... The Project Manager constitutes a team at the start, which should have all the required members for doing various tasks included in the Project. For example, when the state appoints a Project Manager for establishing a fire service in a new town, the Project Manager should have labor for infrastructure construction, finance department to keep check and balance, logistic department to bring necessary materials for construction, administrative department to see who is working to what extent and assigning tasks, engineering persons to design the infrastructure, decide on what vehicles to be bought for the service and IT persons to develop the network for complaint receiving. To constitute the team members and to work smoothly and efficiently on project, project managers need the full support of functional managers. The functional mangers are those which are working on the actual operations of the organization and are appointed for longer period of time. Project managers are appointed fo r specific tasks, after completion of which, their duties are no longer required. Functional managers expect their departments to exist indefinitely and they need resources for full-time while project exist for definite period and needs resources for a temporary period of time (HAYNES, Marion E., 2002, p.3). The importance of collaboration between functional and project managers can be elaborated with the example of expanding an airport services. Project managers might need people from functional managers who can tell the different locations of the airport. He might require info about the idle timing so that he can carry construction work so that flights are